Wedding & Evening Events

All payments can be paid with cash, credit card or check in person, by mail, or over the phone with Visa, MasterCard or Discover.

Amounts owed and due dates appear on the Facility Use Form. Failure to make deposit, installment and balance payments by due date may result in cancellation of the event. All payments are non-refundable. 

• Deposit A $100 non-refundable deposit is due at the time the event is booked. This deposit secures the date and room(s) of the event and is applied toward the final balance.
• Installments At least one installment payment will be due between the time of booking the event and the event date, the amount and due date(s) to be determined by Museum Staff.
• Balance Due The balance of the total amount owed will be due 7 days prior to the event. The final head count and all details will be due prior to this time.
• Date Change An additional deposit of $100 will be charged at the time an event date is changed. The deposit will be added to the initial $100 deposit and applied toward the final balance. Installment payment due dates will be adjusted based on the new event date.
• Cancellation Advance notice of cancellation should be given to Museum Staff as soon as possible to avoid penalty. All payments are non-refundable. If the event is cancelled less than 7 days prior to the event, the full amount of the rental fee will be assessed.

Renter must meet with Museum Staff no later than 14 days prior to the event. At that time all arrangements will be finalized, including room setup details, head count, use of facilities, decorations, request for special equipment, arrival and departure times. Museum Staff will provide and set up all tables, chairs, and other Museum equipment (dance floor, arbor, stage, etc) prior to the event start time, except in outdoor spaces. Museum does not supply linens, dishware, decorations, cooking or serving equipment, ice, or cleanup supplies including plastic wrap, bags, etc.

At least one Museum Event Staff member will be present throughout the duration of the event to oversee setup, to communicate with vendors, answer questions and secure the facility at the end of the evening. One Museum Custodian will be present throughout the duration of the event to address spills, clean restrooms, and remove trash and recycling bags. Renter is responsible for providing and setting up all furniture used in outdoor spaces. All furniture and equipment that is not Museum property must be approved by Museum Staff no later than 14 days prior to the event.

All vendor set up and drop off times will be coordinated by Museum Staff.

• All decorations must be dismantled and removed from the Museum immediately following the event.
• Renter and all vendors will be given up to 1 hour from the end of the event to remove all personal items. A fee of $300/hour will be applied for any time taken beyond 1 hour past rental time.
• Museum Staff will coordinate pick up of rented furniture and equipment. Renter may be responsible for breaking down and stacking rented furniture and equipment.
• Museum Staff will remove all bagged trash and recycling, break down Museum owned furniture, and mop/sweep/vacuum floors.

• Renter will be given at least 2 hours to decorate during a time determined by Museum Staff. An additional fee may be applied for extra decorating time.
• All decorations must be approved by Museum Staff no later than 14 days prior to the event.
• Prohibited items include candles, incense, smoke machines and any other flame or smoke producing materials. The only exceptions are a unity candle lit during a wedding ceremony and extinguished immediately following the ceremony, a birthday candle that is blown out, and sterno burners used by a caterer. Confetti, rice, bird seed, bubbles, or real flower petals may not be thrown or blown inside the Museums or on the Outdoor Terrace

Vendors include, but are not limited to, caterer, florist, DJ, musician, decorator, bartenders/servers (if not supplied by caterer), photographer, rental company, event planner.

Names, phone numbers and email addresses of all vendors must be submitted to the Museum Staff no later than 14 days prior to the event. Museum Staff will coordinate appropriate drop off, setup times and needs of all outside vendors.

Renter is responsible for designating individuals responsible for serving food and beverages, clearing tables, packing leftover food and removing decorations.

• Food and beverages may be catered/non-catered. Caterers and/or renters must bring all of their own supplies and equipment.
• All food service supplies and equipment must be removed from the Museum immediately following the event.
• All food must be prepared beforehand. No cooking equipment can be brought into the Museums with the exception of crock pots, Nescos, and sterno burners.

• Beer, wine (including champagne) and malt beverages may be served only after Museum operating hours and with prior approval.
• Alcohol is not permitted during Museum operating hours without exception.
• No hard alcohol may be served.
• Any use of alcohol during Museum operating hours, or hard alcohol at any time, may result in confiscation and/or cancellation of the event.
• A licensed bartender must be on site when alcoholic beverages are being served.
• Renter may not charge for alcoholic beverages.
• Alcoholic beverages may not be given to anyone under 21 years of age.

Renter will be responsible for any damage made to Museum property including, but not limited to carpet, flooring, furniture, walls, upholstery, artwork, and artifacts.

Renter will be billed for any repairs and/or extensive cleaning needed.

• Smoking Smoking, including e-cigarettes, is prohibited inside the Museums and on the Outdoor Terrace. Smoking is permitted outside the East doors to the Museums.
• Lost/Stolen Items The Museum is not responsible for lost or stolen items.
• Chaperones Groups comprised of minors (under age 18) must have chaperones. Supervision for young children must be provided.
• Museum Address The Museum’s phone number should not be given as a source of information for your event. Any invitations with the Museum’s information must clearly identify the sponsoring party and have a phone number for additional information.